Asystent / Asystentka ds. logistyki i zakupów

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• Maintaining the filing of procurement related documents e.g.: purchase requests, purchase orders, bid analysis, supplier invoices, other (both hard copies and e-copies)
• Updating and maintaining all related supply chain-Data Management System, such as Supplier Database and Procurement Tracker
• Preparing and processing Request for Quotations, and up to a defined threshold, this includes establishing the needed communication with suppliers, conducting market assessment for goods/services/works.
• Coordinating Events Management logistical needs for SCI trainings and workshops, within the range of 30-100 person, by arranging venue booking, supplying, and printing training materials, etc.
• Preparing Purchase Orders, based on the principle of best value for money.
• Liaising and coordinating with relevant stakeholders’ delivery timelines.
• Establishing a professional relation with suppliers and SCI program teams.
• Assisting with the sourcing process for establishing various long term FWA’s (Framework Agreements),
• Implementing all procurement transactions and activities according to SCI rules and regulations and ensuring that all staff engaged in procurement activities understands and applies the rules and regulations surrounding these regulations.
• Maintaining the vehicle log sheet and fleet report, and the quality status of SCI vehicles.
• Ability to drive staff, whenever is needed, in a comfortable, safe, and timely manner.
• Liaising with transport suppliers, when needed, and assisting in all customs clearance activities.

Essential:

• Relevant work experience with data management and administrative systems
• Ability to keep clear and concise records.
• Excellent communication skills.
• Computer literacy with practical expirince with Microsoft applications
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Valid Driving License, and clear driving records.
• Good written and spoken English and Polish as required.

Desirable:

• Previous work experience, ideally with non-governmental organizations would be an advantage.
• Experience in Logistics Management, Supply Chain, Procurement
• Logistics training or qualification is an added advantage.