Team Assistant / Group Coordinator

We are currently recruiting for a flexible, cross-functional Team Assistant in our Warsaw office. This is a fantastic opportunity to join a global business and form part of a friendly and talented regional team.

Typical Responsibilities Can Be Expected To Comprise...

• Having capacity to support Business Leaders and Directors across all discipline’s functions
• Administrative tasks as: Submissions Liaise and collaborate with BD, design submission documents, fill out questionnaires / forms, obtain & collate required company information, Coordinate of the CV updates for the BID purpose, Support commercial team with subconsultants contracts, NDAs, statements preparation, collection and archiving
• Following our Business Code of Conduct and always acting with integrity and due diligence, ensuring we are compliant with the following initiatives: health and safety, compliance induction training, ISO 9001:2015 ISO 14001:2015 ISO 45001:2018
• Supporting Business Leaders and Directors to make the best use of their time by attending and taking minutes and follow up action for internal group meetings for the engineering teams

To be successful for this role, we would expect you to demonstrate the following...

• Be committed to optimising the time of the individuals you support, helping them to manage their time most effectively
• Be a proficient multi-tasker as you will be juggling various different diaries and priorities - as well as prioritising your own time and workload accordingly
• Be self-motivator, but equally happy to work as part of a team where required
• Be confident in your abilities and maintain discretion and professionalism across all aspects of your role
• Communicate in both Polish and English

Ideally, you will also have...

• Good at problem-solving and confident at managing challenges efficiently and calmly, as and when they arise
• Great communication and interpersonal skills - confident at building and maintaining relationships - liaising with clients as well as the company’s Senior Leadership team and external stakeholders

Why Buro Happold? In return, we can offer you the following...

• Stability of employment (employment contract) combined with flexibility (flexible work schedule and possibility to work partly remotely)
• Excellent office location in the centre of Warsaw and well-designed office space
• Private medical care (Medicover) 100% financed by the employer
• Multisport Plus card subsidized in 50% or points in MyBenefit Cafeteria
• Employee Capital Plans (PPK)
• Employee Assistance Program (EAP)
• Free access to a language learning for English and German (levels A1-C2)
• Internal trainings, workshops and webinars
• Holiday benefit
• The programme for recommending candidates for employment (cash bonus)
• Jubilee awards
• Short Fridays and integration events in the spring and summer time

Be you at Buro Happold

Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.

We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Important information:

Please note Buro Happold will never ask for payment to register or apply for a role.

Buro Happold actively promotes inclusion across the practice to enable every individual to reach their full potential. Read our Equal employment opportunity statement to find out more.

Do you work for a recruitment agency? Read our Recruitment agency policy