Finance and Administration Manager

The ICRC office in Poland is opening a full-time position for a Finance and Administration Manager, based in Warsaw.

The International Committee of the Red Cross is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

The ICRC office in Poland contributes to the ICRC regional response to the international armed conflict in Ukraine, supporting the work of the Polish Red Cross, helping reunite families separated by the conflict, and strengthening respect for humanitarian principles.

For more information about ICRC please visit our website.

Purpose of the position

Finance & Administration Manager is accountable for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in Warsaw office.

• Ensures compliance with statutory reporting requirements.
• Acts as adviser and coach on all financial or economic matters for the other departments.
• Provides reliable expenditure forecasts and budget data to Management.
• Ensures that budget guidelines are respected by monitoring the expenses and analyzing the financial reports and provides feedback to heads of departments and management based on the analysis.
• Processes accounting entries and reconciles accounts balances, ensures high quality of data entry
• Conducts Cash hours and processes bank payments.
• Processes monthly and year-end closing of accounting files and reporting.
• Helps ensure that operations run smoothly through efficient cash-flow management.
• Safeguards the financial interests of ICRC and when possible, find ways to reduce costs without jeopardizing the operations (e.g. energy consumption, control of communication expenses, etc.);
• Oversees day-to-day maintenance of offices and residential premises; maintains an appropriate passive security measures for premises.
• Manages the administrative follow-up of insurances claims.
• Supervises the Welcome Officer.

• University degree in business administration, finance, accounting, hotel-restaurant management and or tourism,
• 2 to 3 years’ experience in the same field of business,
• Languages required:Fluent Polish and English,
• Computer proficiency,
• Good negotiation, time management, interpersonal skills,
• People management skills.

· Rewarding and diverse work in a humanitarian, multicultural and international environment.

· An attractive compensation with 13th salary.

· Range of onboarding trainings.

· Flexitime and teleworking opportunity.

• Location: Warsaw – Plac Trzech Krzyży
• Type of contract: Temporary contract for 1 year, with possibility to renew or change to open ended
• after a year.
• Activity rate: 100%
• Estimated start date: ASAP

How to apply

Application deadline: 3 July 2023

This position is a local position, opened to applicants holding a valid Polish residency and work permit.

If interested, please send your CV and Cover Letter in English to WSU_HR_Recruitment_Mailbox@icrc.org

Please indicate “Finance and Administration Manager” in your email subject line.

Only shortlisted candidates will be contacted.

We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.