Senior Finance Officer - Warsaw, Poland (National Role)

Working in the Finance Department under the direction of the Finance Manager, the Senior Finance Officer will ensure the accuracy and completeness of Mercy Corps accounting records and will have primary responsibility for managing the monthly accounting cycle.

‍Essential Job Responsibilities

Financial Management

• Daily management of the finance officer(s) and the assistant finance officer.
• Oversee daily cash count with the assistant finance officer.
• Manage the month end accounting close process, ensuring the accuracy and completeness of the ledger, sub journals and all supporting documentation in all country offices.
• Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back up of files, etc.
• Review sub journals and upload data to the general ledger.
• Prepare revenue recognition entries and other final closing journal entries.
• Enter, post and maintain filing of monthly journal entries.
• Prepare month end balance sheet account reconciliations.
• Coordinate the preparation and ensure the on-time submission of the monthly reporting package to HQ.
• Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
• Assist in the training and support of the finance officers in field offices, including answering daily questions, training new hires, making field visits, etc.
• Monitor cash and bank balances and coordinate monthly cash flow requests from sub-offices; prepare consolidated country cash flow requests to HQ.
• Assist the Finance Manager in responding to audit inquiries.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Security

• Ensure compliance with security procedures and policies as determined by country
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility: Assistant Finance Officer; Finance Officer

Accountability

Reports Directly To: Finance Manager - Accounting

Works Directly With: FD, FM, SFOs, FOs, PMs, HR, Operations and other MC team members

Knowledge and Experience

• Four or more years of general ledger accounting experience is required.
• A university degree in accounting is required.
• Two years’ experience in the Finance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel.
• Prior management experience and strong organizational skills.
• Fluency in Polish both speaking and writing is a strong requirement
• Fluency in Ukrainian or Russian is desirable.

Success Factors

The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The Senior Finance Officer must be willing to travel to Mercy Corps field offices and project sites.