Partner Grant Coordinator - Warsaw or Krakow, Poland (National Role)

The Grant Coordinator works closely with the Partnership team under the direction of Partnership Manager to support the development of the new grants with Polish Partners. She/He will work in close collaboration with Snr. Subaward Officers to ensure adherence to and compliance with MC policies and donor rules/regulations with respect to Finance Mercy Corps policies. Will contribute to the capacity building program for Polish Partners in terms of Project cycle, project and budget development.  Will support Partnership team on grants and budgets, , contribute to internal and partner capacity development plans and deliver trainings. Together with Program Manager partnerships, will adapt and develop orientation and training sessions for our partners.

Essential Job Responsibilities

• In collaboration with Partnership team will take a lead in the preparation of the training materials on Project cycle and budget developments to the Partners.
• Will conduct the training to the partner on the project cycle with special focus on budget development.
• Engage in direct conversation with Partners to support them in the development of the grant documents – in particular the budgets component and assure alignment with Scope of Work.
• Will review the submitted budgets by the partners and get in communication to address the comments and suggestion.
• Will be in the close collaboration with different departments to ensure that all requirements form respective units like HR, PAQ and Communication and others are addressed in the Partners budget.
• Will be in close communication with compliance and finance team to support partners in develop budgets, which are in line with MC Subaward and compliance policies.
• In coordination with Senior Partnership Officer, inform and develop of transparent calls for applications (CfA).

TEAM MANAGEMENT

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes.

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to partners

• Mercy Corps team members are expected to support all efforts towards accountability, specifically  to our partners and to international standards guiding international relief and development work, while actively engaging participant communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility: None

Accountability

Reports Directly To: Partnership Program Manager

Works Directly With: Program Team in Poland and, Sub-Grants Manager and Sub-awards, finance and compliance teams and others.

Knowledge and Experience

• At least 3 years of relevant field or management experience of complex, multi-dimensional programming including administering subawards in an international environment.
• At least 2 years’ experience in grants management as well as a good understanding of USG (USAID, DOS, USDA, etc.) and European donor regulations is strongly preferred.
• A university degree in finance, accounting or a related business field is preferred.
• Demonstrated experience and skill with administrating solicitations for subawards, assessing potential subrecipients and the proven ability to oversee a team that is responsible for monitoring subrecipients.
• Excellent communication and coordination skills are the must
• Strong supervisory skills
• Experience from building meaningful, equitable partnerships with local actors is desired
• Experience in leading meetings and trainings is required
• Familiarity or direct experience with humanitarian programming will be an asset
• Required: excellent oral and written English skills required.
• Proficiency with MS Office software required (Outlook, Word, Excel, PowerPoint).

Success Factors

The successful Grant Coordinator will combine exceptional communication, coordination and relationship building skills and will be an effective supervisor. The coordinator will have past experience in facilitating and evaluating capacity sharing programs. They will have proven experience with cross-cultural teams and participatory approaches. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability and thrive in an evolving and changing environment while taking care of self and others.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.